Incident Reporting
Arizona Western College upholds the Student Code of Conduct and Employee Handbook. These texts identify behavioral expectations for all students and employees. We encourage you to follow the appropriate process using the forms and guidance below.
Students, faculty, and staff should follow the steps within the tabs below to begin an incident report or, in the case of the Mega Matador form, a nomination. Once the process begins, you'll receive relevant contact about your submission from the Office of Student Conduct.
Reporting Sexual Discrimination and Sexual Violence
Students, Faculty, and Staff can visit Arizona Western College's Title IX page for additional information about reporting Sexual Discrimination and Sexual Violence.
Student Care Report
To report a student care concern, please use this form: Student Care Report.
Student care behaviors are defined as but not limited to any student behavior that may include signs of depression (ex: isolation, agitation, crying, irritability, or restlessness), suicidal ideation, sudden mood changes, or concerns a student may become violent.
This form is monitored during regular business hours (Monday - Thursday, 8:00 a.m. - 6:00 p.m./Fridays, 9:00 a.m. - 3:00 p.m.) and may not be immediately reviewed.
If a student or individual is a danger to themselves or others, please contact AWC Campus Police at (928) 344-5555 IMMEDIATELY.
Arizona Western College Health and Wellness coordinates the necessary outreach, support, and referrals for students of concern. AWC Health and Wellness reviews reports wherein conduct or events are cause for concern - whether behavioral or academic - including but not limited to changed mood/ appearance, death of a loved one, personal wellness, academic difficulty, considering leaving the College, excessive from courses, and other academic concerns.
For additional information, contact:
Office of Diversity, Inclusion & AccessABILITY
3C – 2nd floor
P: (928) 344-7602
Health.Wellness@azwestern.edu
Student Conduct Report
To report Student Conduct, use this form: Student Conduct
You may report any non-academic incident(s) that happen on or off campus. This report will be reviewed and assigned to the appropriate conduct officer and can be utilized to report positive incidents and misconduct. Please know that you and the witness(es) in the report may be contacted to provide further details, and you and the witness(es) may be needed during conduct hearings at later dates.
Anonymous reports are not accepted due to the inability to validate the information. The Conduct Officer will investigate the incident(s) to determine if a violation has occurred and to determine appropriate outcomes. You may still call Campus Police at (928) 344-5555 and file a report if you prefer it to be anonymous.
Additionally, please note that a student's college conduct records are protected by federal privacy law Family Educational Rights and Privacy Act (FERPA). Therefore any information regarding the outcome of this report will not be shared with you without the consent of the student(s) involved.
For additional information, contact:
Office of Student Conduct
3C – 2nd floor
P: (928) 344-7576
awc.conduct@azwestern.edu
Academic Dishonesty Report
To report Academic Dishonesty, use this form: Academic Dishonesty.
This form reports alleged student violations of Article 5.4 of the Student Code of Conduct. As stated in Article 5.4, Academic Dishonesty: An individual shall not engage in any form of academic dishonesty, including but not limited to cheating, fabrication, facilitating academic dishonesty, copyright violation, or plagiarism. Please include your name, title, and contact information when completing this form. Please note that anonymously submitted forms may limit our effectiveness in dealing with concerning behavior and are discouraged.
For additional information, contact:
Office of Student Conduct
3C – 2nd floor
P: (928) 344-7576
awc.conduct@azwestern.edu
Mega Matador Recognition
Arizona Western College is committed to recognizing and preparing student leaders across all campuses. The Mega Matador Program aims to honor Arizona Western College students who demonstrate a successful track record of going above and beyond in our community and what it means to be an AWC Matador.
The Mega Matador nomination (reporting) form is utilized to recognize students who best exemplify the spirit of leadership or volunteerism through participation in community activities.
To be nominated as a Mega Matador, the individual must be an actively enrolled student. The reporting individual should provide detailed information regarding the nominating student and their extraordinary contributions to our community.
The AWC Student Conduct Office will review all nominations (reports). Each student will receive a personalized certificate of recognition from the Student Conduct Office thanking them for contributing to our community.
If you have any questions regarding filing this reporting form, don't hesitate to contact the Campus Life Office at (928) 344-7576.
Please note that federal privacy laws protect student conduct records, Family Educational Rights and Privacy Act (FERPA); therefore, any information regarding the outcome of this report may not be disclosed without the student's consent.
Academic or institutional grievances can be addressed using the following reporting forms.
Student Grievance Report
To file a Formal Student Grievance, use this form: Formal Student Grievance.
The primary objective of a student grievance procedure is to ensure concerns are promptly dealt with and resolutions reached in a fair and just manner. Each student must be given an adequate opportunity to bring complaints and problems to the College's attention with the assurance that each will be heard and due process afforded the student. For more information, please refer to Procedure 551.1 in the Procedure Manual at Policies and Procedures.
A grievance is a complaint by an AWC student involving an alleged misapplication or violation of any College policy or procedure that adversely impacts the student or any other dispute within the College that directly impacts the student. A Grievance may include but is not limited to, complaints alleging (a) mistreatment by a College employee, (b) errors in the assessment of fees or other financial obligations, (c) registration errors, (d) loss of financial aid eligibility, and/or (e) student housing issues. A student is an individual who is matriculated or otherwise enrolled to attend class full or part-time at AWC.
Issues and Disputes Not Covered on This Formal Student Grievance Form:
- Requests to review and challenge contents of student records College procedure #545.1. Student Record Confidentiality.
- Grievances or concerns involving harassment or discrimination based on race, color, religion, sex, age, national origin, disability, or Vietnam-era veteran status College procedure #455.2 Grievance for Specified Civil Rights Grievances.
- Grievances relating to sexual harassment College procedure #460.1 Prohibition Against Sexual Harassment.
- Appeals of disciplinary College procedure #550.1 Student Code of Conduct.
- Appeals or petitions regarding instructional or academic issues will be processed according to College procedure #551.2 Instructional Grievance Petition.
- Complaints that are not subject to possible resolution in a student grievance context. (An example would be a student complaint where the student's requested relief is prohibited by state or federal law).
Instructional/Academic Concern Report
To report Instructional/Academic Concerns, use this form: Instructional/Academic Concern.
Students may appeal academic decisions regarding grades or other actions resulting from their academic performance. Students must follow the proper steps in the appeal process, observing the time limits for completing various steps. Please review more information about the Academic Matters/Instructional Concerns procedure.
This does not include Refund Requests. Please contact the Business Services Office at 928-317-7666 regarding refund policies.
Office of the Vice President of Learning Services
CIE-103
P: (928) 344-7519
Learning.Services@azwestern.edu
To request a Late Drop, use this form: Request for a Late Drop
Students may request a Late Drop for an extenuating circumstance. In order for the petition to be considered you must include supporting documents (medical documents, death certificate, military orders or emails from an Advisor and/or professor) to support the request. Late Drops will only be considered for a refund if enrolled within the current academic year.
If you received financial aid, students loans, state or federal grants, scholarships you may owe back the funds received if the Late Drop is approved.
If you have any questions regarding financial aid, contact the Financial Aid Office at (928) 344-7634.
Questions regarding a refund, please contact the Financial Aid Disbursement Office at (928) 317-6053.
Office of Enrollment Services/Records/Admissions & Registration
(928) 344-7550
records@azwestern.edu
Academic Dishonesty Report
To report Faculty/Instructor Concerns, use this form: Faculty/Instructor Concern
Please provide detailed information regarding the instructor of concern at Arizona Western College. This report will be reviewed by the Learning Services Administration, which will then assign the appropriate division. Anonymous reports are not accepted due to the inability to validate the information.
Once the report is received, a designated staff member will investigate the incident and address the issue reported. Please know that you and the witness(es) in the report may be contacted to provide further details. Once the necessary information has been gathered, the Division Dean/Associate Dean/Director will determine the best mechanisms for support, warning/notification, or response and implement those initiatives.
As a part of this process, an instructor’s conduct records are protected by federal privacy law, the Family Educational Rights and Privacy Act (FERPA). Therefore, any information regarding the outcome of this report will not be shared with you.
This form is ONLY to report instructor concerns. If you have any questions regarding filing this report, please contact Learning Services at (928) 344-7519.
Office of the Vice President of Learning Services
CIE-103
P: (928) 344-7519
Learning.Services@azwestern.edu