The Admissions & Registration office maintains the academic records of all AWC students. Student record data maintained by the College is highly confidential. Access to this information is defined in accordance with the federal Family Educational Rights and Privacy Act (FERPA).
Privacy of Student Records (FERPA)
AWC informs students annually of the Family Educations Rights and Privacy Act (FERPA) of 1974. This act was designed to protect the privacy of educational records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. AWC intends to fully comply with the act. In order to release information to a third party (individual or organization), you must have a Student Information Release Form on file. For more detailed information regarding FERPA, please visit the Student Right to Know page.
Enrollment and Student Record Forms
You can find enrollment and student record forms under the Important Forms tab below.
A transcript from this college may be requested in one of the ways listed below:
Request a Transcript Online
AWC has authorized Parchment to provide transcript ordering online. The fee for "Official Transcripts" is $5.00 per transcript. You can order transcripts using any major credit or debit card. Your card will only be charged after your order has been completed.
Follow the step below:
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Go to parchment.com. In the main menu, click Students and hover over Order & Status, click Order. On the next page, type Arizona Western College in the search field.
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The site will walk you through placing your order, including delivery options and fees. You can order as many transcripts as you need in a single session. The charge for Official Transcripts will be $5.00 per transcript.
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Order updates will be emailed to you. You can also track your order online or via text messaging.
Request a Transcript Through Email
Follow the steps below:
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The fee for "Official Transcripts" is $5.00 per transcript. Fees must be paid prior to submitting the Transcript Request Form. You may pay fees at any AWC location or by phone (928) 317-7666.
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Download and fillout a copy of the latest Transcript Request Form.
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Email the Transcript Request Form to the Admissions and Registration office at records@azwestern.edu or fax it (928) 344-7543.
Request a Transcript Through U.S. Mail
Follow the steps below:
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The fee for "Official Transcripts" is $5.00 per transcript. Fees must be paid prior to submitting the Transcript Request Form. You may pay fees at any AWC location or by phone (928) 317-7666.
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Download and fillout a copy of the latest Transcript Request Form.
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Mail the Transcript Request Form to Admissions/Registration, P.O. Box 929, Yuma, Arizona 85366-0929.
Enrollment Verification
AWC has authorized the National Student Clearinghouse to provide enrollment and degree verifications to employers and student loan servicers. If you have a specific form that needs verification of enrollment, you will need to contact the Admissions and Registration office to obtain verification.
If you are an employer or background screening firm requesting this information, visit www.degreeverify.org.
Residency Petition
If you feel you were classified under an incorrect residency OR you were formerly a non-resident for tuition purposes but have now established Arizona residency, complete a Petition to Change Residency and submit it to the Admissions and Registration office by the appropriate deadline. Be sure to include all necessary supplemental documents and complete all sections to avoid a delay in processing.
Student Information Update
It is important for your information to remain up-to-date in order for your records to remain accurate and to receive important information from the College. If your address is not updated, you may have a hold placed on your registration until it is updated. You may update your address and phone number through your Student Planning account or in person in the Admissions and Registration office. Name changes and social security number updates must be done in person in the Admissions and Registration office.
Change of Major
If you would like to change your certificate or degree, you must submit a Change of Major form to the Admissions and Registration office or through an Academic Advisor.
Registration Forms
| File Name | Downloads |
|---|---|
| Registration Form | Download |
| Withdrawal Form | Download |
Student Record Forms
| File Name | Downloads |
|---|---|
| Transcript Request | Download |
| Residency Petition | Download |
| Change of Major | Download |
| Student Information Release (FERPA) | Download |
| Student Information Update | Download |
| Incomplete Grade Form | Download |