Plan An Event

The information on this site is designed to guide and assist anyone planning an event for Arizona Western College or on our campus. The following pages provide helpful tools to use during your event planning process. Remember each event is different! Some events will require each step to be completed while others only need a few.

Faculty / Staff

 
Not all of these categories may apply to your event. Please choose appropriately.

1. Risk Management

  • There is food at your event (unless catered by conference and events).
  • You are bringing in an outside vendor, entertainment or demonstration.
  • Event will be open to the public.
  • Bringing in a Political entity.

2. Room or Space Reservation

You need any room or space (inside or outside) on AWC campus.

 

3. Space and Equipment Setup

You have setup needs.

  • Chairs
  • Tables
  • Tents
  • Trash cans

4. Technology Equipment and Support

Email helpdesk@azwestern.edu and include:

  • Location
  • Date
  • Time
  • Technology needs
 

5. Advertise

  • Want a poster created.
  • Need help marketing your events.
  • Want a photographer at your event.

6. Campus Police

  • Foresee needing Campus Police.
  • Expecting over 50 people to attend your event.

Email campus.police@azwestern.edu

 

7. Travel Request

You are traveling to and from a venue.

8. Mascot Appearance Request

Want Andale, the AWC mascot, to appear at your event?

Student Clubs

 
Not all of these categories may apply to your event. Please choose appropriately.

1. Activity Request

Conducting an event or activity for your club?

Your activity will need to be approved before proceeding any further.

2. Food Waiver

Purchasing food from a third party (not Sodexo)?

Email April.Haile@azwestern.edu and include the date, organization, list of foods, and list of prices.

 

3. Room or Space Reservation

You need any room or space (inside or outside) on AWC campus.

4. Space and Equipment Setup

You have setup needs.

  • Chairs
  • Tables
  • Tents
  • Trash cans
 

5. Technology Equipment and Support

Email helpdesk@azwestern.edu and include:

  • Location
  • Date
  • Time
  • Technology needs

6. Advertise

  • Want a poster created.
  • Need help marketing your events.
  • Want a photographer at your event.
 

7. Campus Police

  • Foresee needing Campus Police.
  • Expecting over 50 people to attend your event.

Email campus.police@azwestern.edu

8. Travel Request

You are traveling to and from a venue or traveling with students.

 

9. Mascot Appearance Request

Want Andale, the AWC mascot, to appear at your event?

Corporate / General Public

College Conference Center

Need to plan a wedding, work conference, holiday party, ladies luncheon, or fund raiser? The staff at the Arizona Western College Community Conference Center is ready to help you host your next event!

With a total of over 12,000 square feet of convention space, this state-of-the-art facility has everything you need to host any event, from a week long convention to an intimate wedding reception or board meeting. We're waiting to serve you!

3C Locations:

  • Schoening Conference Center
  • Frances Morris Boardroom
  • East Meeting Room
  • 3C Hallways
  • Courtyard
Schoening Conference Center